In my experience, of chairing these conferences, and also participating in a number of On-Cue run events I have always been very satisfied with On-Cue’s ability to maintain a high standard, be well organised, deliver consistent high standards whilst meeting our requirements. They have the experience, tools and knowledge within the scientific conference industry that continues to make them a very valuable supplier to our organisation.
— Graham Sevicke-Jones, NZ Freshwater Sciences Society Conference Chair 2015 & 2016
 
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CONFERENCE MANAGEMENT (PLANNING, LOGISTICS & EXECUTION)

A conference is indeed a big project from start to finish, with many moving parts, deadlines and key components to keep track of. A conference is most successful with an experienced professional being your partner and gatekeeper in every step of this process. From venue selection, marketing, delegate management, programme planning to on-site execution, On-Cue will look after all areas of conference management for you effectively and efficiently.


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REGISTRATION MANAGEMENT

Accurate registration and reporting management are essential for the success of a Conference.  Our experienced conference managers and coordinators have over ten years experience working with Events Air (previously Events Pro), and our savvy staff provide the Committee and Delegates with all the features that it has to offer. We make the registration process pleasant and easy.
Our focus is also on delivering outstanding customer service, answering delegate inquiries promptly and managing data securely and accurately.


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ABSTRACT MANAGEMENT

We understand that the technical programme is the main ingredient of the conference.  On-Cue has a wealth of experience to offer in abstract management and will collaborate and work closely with your Scientific Committee in the full development of the conference programme from launch to post-event, system design and management.

To minimise your Scientific Committee’s administration efforts and the overall programme development process, our state-of-the-art online solutions will allow the full abstract management component to be handled efficiently & effectively. 


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SPEAKER MANAGEMENT

On-Cue will help bring the top speakers to you and your delegates. We will handle every detail directly with these important individuals to ensure a flawless execution of your conference. 


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FINANCIAL MANAGEMENT

As Professional Conference Organisers we understand that accurate budgeting and prudent financial management are vital to the success of your conference.  We operate a trust account to ensure delegates payments are secure and all payments are transparent.


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RISK MANAGEMENT

Successful conferences manage risk rather than avoid it. Effective risk management minimises potential negative outcomes, costs and liabilities and leads to safer, more successful and enjoyable Conferences. 
Our conference managers will work with the committee to identify, analyse and evaluate the risks and will develop a tailored conference risk management plan.


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SPONSORSHIP & EXHIBITION MANAGEMENT

We understand that sponsorship provides extra income and reduces the financial burden for your organisation. We will look after your sponsors and exhibitors with utmost care - making sure their entitlements are fulfilled, they are fully acknowledged, and we will build the rapport that ensures they will come back next year. 


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SOCIAL PROGRAMME

We understand that social functions can make a conference memorable and we will ensure that the events are run seamlessly and one that the committee can sit back and enjoy while networking with colleagues and members. 
We will work with you to craft an extraordinary programme of social events including your welcome function, conference dinner and award ceremony, drawing from our knowledge and experience along with a vast network of entertainers and suppliers to suit your budget.


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FIELD TRIPS

Our conference managers will help your committee deliver an exciting and affordable field trip programme for delegates.  Our risk management templates make it easy for your field trip leaders to ensure their trips are safe and compliant.


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ACCOMMODATION MANAGEMENT

On-Cue manages contractual obligations with the accommodation providers to your greatest advantage and guides your delegates in their booking process.