Professional Conference Organising
Every conference is unique. At On-Cue we offer individual services, so we can tailor every conference to the needs and requirements of our clients.
You may choose to entrust us with the entire management of your conference or simply supplement your own resources with our specialised assistance. Either way, we welcome the opportunity to discuss your requirements and assist you with enthusiasm and passion to organise a truly outstanding event.
Please contact us for a full list of our Conference Organising services.
A conference is indeed a big task from start to finish, with many moving parts, deadlines and key components to keep track of. A conference is most successful with an experienced professional being your partner and gatekeeper in every step of this process. From venue selection, marketing, delegate management, programme planning to on-site execution, On-Cue will look after all areas of conference management for you effectively and efficiently.
We understand that the technical programme is the main ingredient of the conference. On-Cue has a wealth of experience to offer in abstract management and will collaborate and work closely with your Scientific Committee in the full development of the conference programme from launch to post-event, system design and management.
To minimise your Scientific Committee’s administration efforts and the overall programme development process, our state-of-the-art online solutions will allow the full abstract management component to be handled efficiently & effectively.
Managing the invited speaker management process from solicitation, logistical planning of travel/accommodation/content to attendance on-site, On-Cue will help bring the top speakers to you and your delegates. We will handle every detail directly with these important individuals to ensure a flawless execution for your organisation,
We understand that sponsorship provides extra income and reduces the financial burden for your organisation. We will look after your sponsors and exhibitors with utmost care - making sure their entitlements are fulfilled, they are fully acknowledged, and we will build the rapport that ensures they will come back next year.
As Professional Conference Organisers we understand that accurate budgeting and prudent financial management are vital for the success of your conference. On-Cue will discuss with you the requirements and goals of your conference to then prepare the budget and manage it throughout the conference life-cycle.
We understand that social functions can make a conference memorable and we will ensure that the events are run seamlessly and one that the committee can sit back and enjoy while networking with colleagues and members.
We will work with you to craft an extraordinary programme of social events including your welcome function, conference dinner and award ceremony, drawing from our knowledge and experience along with a vast network of entertainers and suppliers to suit your budget.
We can assist you with the management of an exciting and affordable Field Trip programme for delegates. We take responsibility for the transport, printing, catering and registrations to ensure the Field Trips run smoothly. We can also assist with developing risk management plans and health and safety plans.
On-Cue manages contractual obligations with the accommodation providers to your greatest advantage and guides your delegates in their booking process.
Accurate registration and reporting management is essential for any conference or event. On-Cue have over 10 years experience working with Events Air (previously Events Pro) and our savvy staff provide the Committee and Delegates with all the features that it has to offer. We make the registration process pleasant and easy.
Attendees can register from any computer, tablet or mobile phone and book accommodation and provide payment information in a highly secure environment.
We offer a full suite of reports which are available for the committee to access live online and export data into Excel.
The online forms are optimised so the pages load and respond quickly and the form Logic feature makes the registration process “smart,” by skipping questions that aren’t relevant to the individual attendee.
Attendees data is as secure as a data center. We are also PCI Compliant to the highest level possible, which means you can rest easy knowing that attendee credit card information is fully protected.
Registration Management is not just about the software, our focus is on delivering outstanding customer service, answering delegate enquiries promptly and managing data efficiently and accurately.